# Manual Signature ## Add a Manual Signature {% hint style="warning" %} **Notes:** The email used for signature confirmation must not be associated with any system user. {% endhint %}

* **Step #1**: Select the type "Manual Input". * **Step #2**: Add the user's information (Type, Name, Email, Position, and Phone). * **Step #3**: Press the

icon to add the user. * **Step #4:** Save the identified users by clicking the green checkmark icon

. To remove a user, press the

icon. {% hint style="info" %} **Tips** * *All fields with \* are required to be filled.* * To add more than one user, repeat Steps 2 and 3. * Emails cannot be repeated among users. * Emails cannot be repeated among Email and Manual Approvers/Reviewers. {% endhint %}

Once the user has added all needed approvers, the Approvals section will update showcasing their name, Approver type, Signature Status and Date, along with the remove option.

{% hint style="info" %} **Tips:** * Email approvers will have the Blue Clock Icon set as their default Signature Status when they are added. {% endhint %} New users will receive an email notification informing them of their assignment as a reviewer or approver for a record. {% hint style="warning" %} **Notes:** The email notification content may vary depending on the type of record to which you were added as an approver or reviewer. {% endhint %}

## Sign Select the option that defines the decision made by the approver or reviewer (as represented in the record) when signing.

A screen appears to enter the date the signature was taken, along with a field to upload evidence of the signature. {% hint style="info" %} **Tips** * The file evidence is accepted in JPG or PNG format. * Only one image file will be accepted, uploading more will not be processed. * Any approver, owner, or creator can apply the manual signature. {% endhint %}

Click in the check

icon to save the signature. The system will prompt you to enter your password as verification. This electronic representation of your signature serves as a legally binding affirmation and authentication of your uploaded handwritten signature.

Their signature has been executed and can no longer be changed.

## View Details Click on any of the Status icons to view the type of manual signature and approver information.

A screen will display detailed information about the selected approval or reviewer. Click the 'View Handwritten Signature' button to see the evidence.

{% hint style="warning" %} **Notes:** The 'View Handwritten Signature' will only be available once the manual signing process has been completed. {% endhint %} A screen will open displaying the attached image as evidence of the signature in the manual signature input type. The screen will also show the date the signature was made, along with a watermark to prevent reuse of the evidence in another signature.

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